Your mind is for having ideas, not holding them. ― David Allen
When using spreadsheet software, it’s always best to input data from left to right. This is the way our eyes move and it’s part of our natural flow.
Plus, the Excel spreadsheet calculates values and data from left to right as well, so it could have a significant impact if you are inputting large amounts of data.
Some people like to create multiple files for one project when working in Excel, but we’ve come to realize that this is a major mistake. Having data scattered everywhere will make it hard to keep track of everything and you will not be working as efficiently as you possibly could.
Plus, having all of the important information in one spot will make it easier to retrieve when necessary. You do not want to have multiple files that could potentially be saved in all different locations on your computer or cloud storage.
This can get confusing, upsetting, and ultimately very hard to understand unless you have an excellent tracking system in place to keep everything organized.
Obviously, taking shortcuts is always going to be an excellent way to increase your productivity. This holds true in Microsoft Excel or any other facet of your life. This is why we highly recommend learning the Excel shortcut keys sooner rather than later.
Do you have to do repetitive tasks on a regular basis? If so, then you should certainly learn the shortcut key for that particular task.
You’ll be able to complete the task faster once you know the shortcut key, and then your productivity levels will soar instead of falter.
Some excellent shortcut keys to learning include the following: autofill, calculating the sum of a whole column, and selecting an entire row.
There are many shortcuts made available with this program, so please learn the options most pertinent to your situation and boost your productivity numbers exponentially after you begin using them on a daily basis.
If there are a lot of data sets on your spreadsheet, it’s certainly possible to filter them so that you can only see the information required at a particular time. Filters like this come in very handy when data needs to be filtered by specific criteria.
It’s very easy to add filters to your spreadsheets. All you have to do is click the data tab. Once you do that, there is the filter option.
Just choose this option and add the ideal filter to meet the particular needs of your project at any given time.
If you aren’t using specific data for a particular project, you should delete it.
This will prevent unnecessary confusion, and this is especially true later on after lots of data have been added to the particular project.
Clearly, it is possible to improve productivity in Excel. Please use these tips wisely to master this program and become much more effective in its use.
Wendy is a super-connector with Outreachmama who helps businesses find their audience online through outreach, partnerships, and networking. She frequently writes about the latest advancements in digital marketing and focuses her efforts on developing customized blogger outreach plans depending on the industry and competition.
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