Productivity: how to improve through Excel

Your mind is for having ideas, not holding them. ― David Allen

[otw_shortcode_dropcap label=”M” font=”Dancing Script” background_color_class=”otw-blue-background” size=”large” border=”border” border_color_class=”otw-silver-border” shadow=”shadow”][/otw_shortcode_dropcap]any organizations and offices have learned to use Microsoft Excel spreadsheets as part of their day-to-day work environment. Maybe you like to track client projects in Excel spreadsheets, or maybe you use these sheets that are completely free and integrate them into your time tracking software.
Whatever your reasons for using this spreadsheet program, just know that you can improve your performance with specific productivity hacks. Once you learn the tricks of the trade, you’ll have no trouble increasing productivity in the workbook all while making your life simpler, easier, and much more effective.

1. Working from Left to Right

When using spreadsheet software, it’s always best to input data from left to right. This is the way our eyes move and it’s part of our natural flow.
Plus, the Excel spreadsheet calculates values and data from left to right as well, so it could have a significant impact if you are inputting large amounts of data.

2. Attempt to Keep All of Your Project Data on One Worksheet

Some people like to create multiple files for one project when working in Excel, but we’ve come to realize that this is a major mistake. Having data scattered everywhere will make it hard to keep track of everything and you will not be working as efficiently as you possibly could.
Plus, having all of the important information in one spot will make it easier to retrieve when necessary. You do not want to have multiple files that could potentially be saved in all different locations on your computer or cloud storage.
This can get confusing, upsetting, and ultimately very hard to understand unless you have an excellent tracking system in place to keep everything organized.

3. Take Time to Learn the Excel Shortcut Keys

Obviously, taking shortcuts is always going to be an excellent way to increase your productivity. This holds true in Microsoft Excel or any other facet of your life. This is why we highly recommend learning the Excel shortcut keys sooner rather than later.
Do you have to do repetitive tasks on a regular basis? If so, then you should certainly learn the shortcut key for that particular task.

You’ll be able to complete the task faster once you know the shortcut key, and then your productivity levels will soar instead of falter.
Some excellent shortcut keys to learning include the following: autofill, calculating the sum of a whole column, and selecting an entire row.
There are many shortcuts made available with this program, so please learn the options most pertinent to your situation and boost your productivity numbers exponentially after you begin using them on a daily basis.

4. Use Filters When Handling Lots of Data

If there are a lot of data sets on your spreadsheet, it’s certainly possible to filter them so that you can only see the information required at a particular time. Filters like this come in very handy when data needs to be filtered by specific criteria.
It’s very easy to add filters to your spreadsheets. All you have to do is click the data tab. Once you do that, there is the filter option.
Just choose this option and add the ideal filter to meet the particular needs of your project at any given time.

5. Remove Unnecessary Information from the Workbook

If you aren’t using specific data for a particular project, you should delete it.
This will prevent unnecessary confusion, and this is especially true later on after lots of data have been added to the particular project.


Clearly, it is possible to improve productivity in Excel. Please use these tips wisely to master this program and become much more effective in its use.


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