The first rule of management is delegation. Don’t try and do everything yourself because you can’t. – Anthea Turner
We will cover all of these topics in detail to give you the best information about understanding delegation. To find out more read on!
First, to understand delegation, you must know what it is, according to the Oxford Dictionary it is defined as; Entrusting a task or responsibility to another person, typically one who is less senior than oneself.
Managers who delegate take it very seriously, and there are certain reasons why delegation is important:
As workload is transferred to different people whose skills are suitable for the task, efficiency improves dramatically. Through delegation, superiors do not need to be constantly called to approve the overall project, and it delivers a much better result when it comes to production, profit and revenue.
Every employee has their own set of skills as well as their strengths and weaknesses, and employees love to feel useful, the best way to do that is to allocate them fairly challenging yet important tasks. When given something to do, every employee strives to give their best as it gives them a sense of authority and responsibility. If employees feel that they are in charge of something their morale will increase along with the quality of work and production.
One reason delegation is important is that it can spread the workload. If one manager is responsible for a vast amount of work, it leaves them with little time to enjoy the rest of their day, which in turn can bring up feelings of frustration and stress, leaving room for mistakes in the project and rushed work.
If a manager is willing to delegate it means one thing; trust and an employee knows this and feels that they are useful within the company. The subordinate accepts their role and tries to develop their relationship with the superiors in order to be trusted with more work.
It is important to know when to delegate. Delegating every little task can take away from the importance factor of the allocated tasks and could decrease morale while increasing frustration.
If you have answered ‘yes’ to most or all of the questions, then the work is worth delegating.
Before deciding to hire someone employers always look at their set of skills to determine if they are suited for the job, right?
The same principle can be applied when it comes to delegation. You have to look at the task at hand then look for an employee you know will be best suited to that particular task.
When deciding whom to delegate to, you have to consider these certain other factors:
Are they independent enough to get on with the task on their own, or do they tend to work in groups?
You have to acknowledge the current workload of the person and if they have to time and resources to take on more work. You do not want to stress the employee, as the task will not get done to the best standards.
There are many things to consider when it comes to delegation. Why delegation is important, when to delegate and who to delegate to, to get the most out of the task given. Taking into account all of the considerations will ultimately have a positive outcome as it shows you have thought about how the employee feels as well as the task at hand.
Sarah Reis is a dedicated content writer for the construction and project management company Clarkson Builders. Her topics of interest include: Business, organization and project management.
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