roles in project management

Roles In Project Management: Who Does What!

Great things in business are never done by one person. They’re done by a team of people. – Steve Jobs

[otw_shortcode_dropcap label=”L” font=”Dancing Script” background_color_class=”otw-blue-background” size=”large” border=”border” border_color_class=”otw-silver-border” shadow=”shadow”][/otw_shortcode_dropcap]eading a team, managing a task and getting the project accomplished in time, takes a dedicated leader and a professional team. In order to manage a project and meet your project goals, you need the right kind of workers on board, and they must clearly understand their roles. Here, we have listed the 4 critical roles in project management and an analysis of who does what.


The sponsor heads the project at the highest level in the organization and gets rid of all the obstructions that the company may face. He should have the ability to communicate efficiently with the CEO and major stakeholders. He should be readily available to provide essential resources, and accept or reject outcomes. It’s also important for him to bear the responsibility for the project’s performance.

Project Manager

The project manager recognizes the major problem to resolve and controls the entire project. He has the privilege to make use of various tools for project management that ensure success if used properly. With advice from the sponsor and stakeholders, he should know how to tackle an issue. He should also have an understanding of what the project’s objectives are, what the scope will be and which activities will provide the wanted results. He then schedules and plans tasks, supervises day-to-day execution, and keeps track of progress until he assesses performance, brings the project to an end, and stores the lessons learned. The project manager receives power from the sponsor who heads the project. In many aspects, he’s like a typical manager because he must:

  • Provide an outline for the project’s tasks
  • Identify and arrange desired resources
  • Discuss with higher authorities
  • Recruit operative staff members
  • Set success indicators
  • Synchronize activities
  • Keep the idea clear and the project on track
  • Ensure that team members contribute and benefit
  • Intervene to settle conflicts
  • Ensure project delivery on time and in budget
Team Leader

A project manager may need team leaders who report directly to him for accomplishment of large projects. In small projects, the project manager can do without a team leader as he himself leads the team. The team leader is not supposed to act like a boss rather he’s hired to obtain the benefits of team-based work. He must adopt the following important roles to make any given project a success:

  • As an initiator, you must draw attention to actions and set team goals to be met.
  • Use your own behavior to shape others’ performance and become a role model. Remember, you cannot use promotions, compensation, or threats of removal to keep team members on track.
  • You must frame the project as mutually advantageous (a salesforce project management software can help).
  • Be a good listener and gather from the environment signal of approaching trouble, employee dissatisfaction, and chances for gain.
  • Help team members make the most of their potential and achieve the goals that have been set.
  • Set examples by taking on one or two of the difficult jobs that no one else intends to do to keep the team going.
Team Members

The core of any project and the true device of its work is its membership. This is the reason why bringing together the right people is particularly important.
Although the abilities needed to achieve a target should direct team selection, keep in mind that you won’t get exactly what you’re looking for without providing some training. Consider the following skills while hiring:

  • Technical abilities in a particular discipline, such as finance, market research or software programming.
  • Problem-solving abilities that enables individuals to examine difficult circumstances.
  • Interactive skills, mainly the ability to cooperate effectively with others—a critical part of team-work.
  • Organizational skills which help the team get goals completed. This includes coordinating, navigating and networking.

Connected together by an efficient project tracking tool, Sponsors, Project managers, Team leaders and Team members are the 4 pillars on which the success of any project rests. If one of these pillars does not understand or fulfill his role properly, the project is likely to fail. So it’s important for them to have a clear understanding of their roles and the above break-down is an accurate description of that.


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