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Project Plan: how to avoid Project Management chaos

Failing to plan is planning to fail. – Alan Lakein

M

anagement is as important a job as any. In today’s world of growing population, problems come hand in hand. How one deal with the problems is the true test of his/her managerial abilities? Heading a project is not easy. One needs to inspire his/her employees and co-workers, he/she needs to manage their respective jobs, make them all work together as a team and most importantly need to combat any problem that might come in the way of the project progress.
 
The very first step to make any endeavour a successful one is to lay down a plan, a blueprint. The plans would act as guidelines to set the course of the project. There should be an everyday schedule worked out in the plan and a day-to-day report must be submitted daily. Someone should be there totally the progress of the project with the daily report and review on the discrepancies or inadequacies if any. A theoretical cause and effect planning should be there to find solutions to relevant problems, if they creep up in the due course of the project.
 
This cause and effect planning is probably the most important of all. There may be a number of problems arising in the timeline that a project runs, such as – the co-workers may not get along, they might and fall out too often, lack of team spirit can cause inefficiency in teamwork and the list actually goes on. This is especially true with start-up business. The important job is thus not mastering the will to start a project but managing one.
 
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The first thing to project management is to get everyone along to work together. For that one must inspires all the project workers towards a common goal – the project goal. If everyone can feel the need to work towards a common target, then everyone can work as a team to reach that expected finish line. The idea is to give them a purpose, a reason to work for. Without it, they just keep getting lost and disoriented in whatever they do.
 
The team members need to trust their manager. Often they feel that their manager is not understanding enough or considerate enough. As a manager one should be able to relate to his/her employees or subordinates to gain their trust. Then only a strong professional relationship can be built up. This is because for any successful project, a strong foothold of a relationship goes a long way. The team members should be able to go to their managers in times of need and they should get appropriate response and diligent troubleshooting when they do.
 
The team members should expect from one another. They should know what it is like to be a part of the team. They should be able to communicate with each other well enough to find a solution together without ratting one out. This is because it is the success of the team that dictates the fate of the project. So it is immensely important to keep the team intact, happy and working efficiently. To get fruitful results one must put a little effort in.




Any team leader knows what he/she is getting in to know when he/she embarks upon the project journey. This means that the obvious jobs of a team leader have to be executed with diligence and amazing efficiency. He/she has to manifest the leadership qualities in all the right proportion, with a right balance in every aspect. He/she must be calm, understand and considerate. The leader should have the utmost passion for the work he/she does because that passion is automatically rubbed off on the employees. This gives the employees newfound impetus for working.
 
It is often said that ambitious people are hard-wired into being such a type of person that is an adept at solving any problem that comes in the way. That is how people actually rise to power and success and as mentioned earlier, the pathway to success is riddled with ability to management and problem solving and it is seen, more than often, that teams that have been successful on multiple occasions in the past have developed an uncanny sense of problem solving abilities and that continues to help them be even more successful in their later endeavours.
 
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Being able to do a million jobs simultaneously is no doubt commendable, but the real talent lies in managing them well. Planning a job to be done in the near future can make people overlook certain scenarios or aspects of it, but while they are in the job, planning every step of the way makes them come across hundreds of hurdles and ways to and effort than avoiding the situation as a whole but has a better impact on your work in the long run.
 
Under circumstances of getting to know about a new problem, once you get to the roots of it, you remove it. Consequently, you reach a solution. Now when you have the solution at hand, you lay down the problem and the solution in black and white in your planning. So you bring in an amendment in the plan based on a real-life problem you faced in order for that problem to never interfere with your work or any other similar work done in the future. Now, that is good planning.
 
So it does not matter whether you are a project planner or the project manager, managerial skills always come in handy. You need to know the project inside out to be able to troubleshoot any problems. For a project planner, that is not an issue, because he/she made the blueprint of the project him/herself. So he/she probably knows the nooks and crannies of it. But when you are assigned to be the project manager, you need to be well versed with every little detail of the project to be able to study the problem arising from it well enough to solve it.
 
A plan chalked out should be simple, easily comprehensible and flexible. It is impossible to predict the problems beforehand with precision but having a basic visualization of the project ending gives you a rough idea as to where things might go wrong. But in any case, your mindset should not be hardwired into thinking rigidly. It should be flexible, realistic and negotiable. Only then can you manage the team well to make it work. So, before you start a project, plan well, think well and proceed with all the good intentions at heart.
 

Samaira Ahuja

Samaira Ahuja is the Content editor at hrsoftware.in a trustworthy platform for software purchasers. She works very hard to give best and unbiased results to the customers for complete satisfactions. All the softwares are provided to meet the needs of the business and avoiding any kind of unwanted purchase. She compares all the available software and select the best option and give reviews on that

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