productivity

How to increase employee productivity using a project management tool

Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort. – Paul J. Meyer

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ne of the biggest challenges faced by managers world over boils down to increasing team productivity. When individual teams across the organization each suffer from diminished productivity, it hampers the growth of the organization and severely affects return on investment (ROI).
 
As a project manager, your goal is to ensure that your team is organized and focused on completing assigned tasks on time. But, it can be rather time-consuming and counterproductive, in fact, if you were to try to track projects and their progress, all on your own.
 
A project management tool will not only help improve communication and collaboration among team members, but it will also boost overall productivity. Let’s delve further into how the right project management tool will help you accomplish this:

Track resources, tasks, activities, and ensure that the project is delivered on time

 
Project management tools enable you to ensure that work is assigned to the right team members and that they have all the required information to complete their tasks effectively.
 
In addition to this, team members can also easy comment on their tasks, find others team members’ inputs, attach relevant updates, and set deadlines.
 
This is especially beneficial when you have dependencies from multiple team members for a specific task, which is often the case with multi-member projects. You can also assign multiple tasks to one team member and easily track progress and completion.
 
Some project management tools also provide pre-built, reusable templates, so you can save time on setup. Since project management tools offer so much visibility into tasks and deadlines, you don’t have to keep following up with team members. This also increases accountability amongst team members, therefore ensuring that everyone adheres to deadlines.
 
Project managers can also easily gauge each team member’s bandwidth and reassign tasks accordingly.




Streamline project management, so you can focus instead on ensuring that your team members are not encountering any bottlenecks

 
Project management tools simplify collaboration and communication between team members, as well as between different teams and departments.
 
This results in a transparent process and consistent communication, which helps ensure that there are no misunderstandings and that your project is on track.
 
Even notes or messages exchanged between team members can be viewed within the tool, giving everyone a direct view of how various tasks are progressing. If there are important updates or pressing questions, they can easily be discussed amongst team members, no matter where they are located.
 
Since the entire project and associated processes are kept transparent, it gives team members room to ask questions and find answers, which helps minimize errors and issues.

Find actionable ways to increase overall productivity and quality of project outcome

 
There are a plethora of components to a project. This includes various resources, activities, members, data sources, files and so on, that team members and managers have to keep monitoring.  
With a project management tool, you don’t have to spend effort on tracking them. You have all of these elements available to you directly within the tool.
 
Every team member has access to a centralized repository to access information from. Project management tools also provide built-in dashboards and reports to show you how well your project is progressing, so you can make tweaks on the go, in order to improve the final outcome.
 
With increased collaboration and streamline workflows, you will have a more efficient process, where you are able to complete more tasks in reduced time, which has a positive impact on overall ROI.
 
Tasks that would otherwise have to be done manually, such as scheduling, setting deadlines, time tracking, invoicing, approvals, reports – can be automated using the tool, thereby freeing up your team’s time to focus on innovation and growth.
 
These are some ways that a project management tool can benefit your organization. With a wide variety of solutions available in the market – Asana, Trello, Basecamp, ClientFlow and several others, you are going to be spoiled for choice.
 
Depending on your unique organizational goals and your team’s specific needs, you can choose a project management tool that works for you and delivers you optimal business outcomes.
 

Abhinav has over 2 years experience as product manager at ClientFlow. He is well aware of the functioning of different project management tools and common pain-points of end-users. He writes extensively about his learnings in SAAS product management as well as about other great tools for PM’s.

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