strategy

5 Lessons hiding in every Project Management Strategy

Strategy is a pattern in a stream of decisions – Henry Mintzberg

A

good project management strategy is one of the first tools that success in every venture requires.

While you may already think that the best tips in laying out the perfect plan for a project have already been spelled out there, a few has not been given due credits yet.

People can easily take note of the obvious points to consider from the strategies which have already worked in the past. The project collaboration method, for example, enables project teams to divide the workload efficiently, but what if that doesn’t work for you?

Behind known-strategies are actual points to consider that explain why a project worked or failed. These things are what you might want to pay attention to and remember when planning for an improved scheme for a present or future project.

 

Boundaries Entail Complexity

It is common in the business scene today when the processes of production are not just broken down into further units, but are unfolded in different geographic regions. Aside from cutting labor costs for the company, it adds on to the investments and contributes to marketing of the product, which you can say as hitting two birds with one stone. However, these project activities carried out outside the boundaries of the organization or the geographic region furthers the complexity of your project management process.

Boundaries Entail Complexity

Boundaries Entail Complexity

Experiences with foreign clients will tell you that crossing borders gives significant differences in your project activity plan. Failing to cope with a different governance structure, communication tools and organizational culture are reasons why some production becomes disappointing. It is important to recognize these particulars especially when being in business with people from another culture. Methodologies, procedures and tools that support the project management strategy must be designed in ways that adapt to the target region.

 

Frequency is the New Strategy

Consumers often ask why companies capitalizing on technology release a new version of their product every few months. An answer to this would be: aside from being a good marketing strategy for your product, releasing frequently in parts rather than awfully rare but in whole is also an economic and efficient technique in the project management unit.

Frequency is the New Strategy

Frequency is the New Strategy

While spending within a shorter duration, for example 6 to 12 months, for limited versions of your product and releasing it in waves lowers the risk of exhausting too much resources for an uncertain response of the market consumers; exceeding a 12-month product development time frame does the complete opposite. Instead of being too ambitious and using more than a year to develop grandeur, why not manage your product in a way that maximizes your resources in a limited time and continues to develop after you have received fan feedbacks?

 

Recycle and Build on the Last One

Cliché as it sounds but there is truth to the saying, “You shouldn’t commit the same mistake twice” or at least, don’t do what others did wrong; rather, capitalize on it. When a previous project management plan fails, the smart thing to do is to not implement it again. However, that doesn’t mean that you need to entirely get rid of it.


Building on a new strategy doesn’t necessarily call for throwing away of the failed ones; rather, it suggests on recycling and tweaking on the plan: improve it in a way that removes all its weak spots and insert better methods and tools that you see as more efficient in the present situation. Products that continue to develop today and serve their consumers well include those that capitalized on old strategies such as Microsoft Word.

 

Marketing and Management are in It Together

Project management would not survive on its own as marketing can’t do all the work for the product to stay on the market. Together, these two units create a strategy devised to efficiently utilize resources to come up with a product worth-patronizing and that consumers will support.

Marketing and Management are in It Together

Marketing and Management are in It Together

There were cases wherein the product failed to compensate with what the media promotions were claiming. High expectations were given by the public and media as the launch was too early for the product itself. Microsoft Windows Vista had a lot of compatibility problems when it was released and was believed to be, underdeveloped.
Safe to say, marketing strategies affect the project management and vice versa. Both should always implement the perfect timing and consult on one another before going public.

 

Clients are Part of the Team

To be successful at project management requires more than just your cognitive abilities and technical expertise; it asks from you an emotional competency including communication and interpersonal skills.

Clients are Part of the Team

Clients are Part of the Team

Your clients are not always project managers. Some of them, in fact, hire agencies. In turn, you share a responsibility with both and conversations with them will not always revolve around the technical know-how’s. Hard conversations on expectations and politics are always bound to happen, so having the ‘soft skills’ to pilot through this is a must.

Project management strategies are tailored to be great not only by sifting through the common knowledge. There are more things that even an experienced professional could learn by looking outside the box and by focusing more on the underlying factors that have made the project activity plan work or not work. It is equally important to know about the five considerations mentioned above as it is crucial to know about the technical and textbook know-how’s in the field of project management.

Anna Rodriguez is a manager and a passionate writer. Communicating
information and practical tips on investments made through affordable and marketable properties fill her to-do list to the brim. She owns Homey Guide Blog. Follow her at @annrodriguez021

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